Writing a list of references
At the end of all pieces of academic writing, you need a list of materials that you have used or referred to. This usually has a heading: references but may be bibliography or works cited depending on the conventions of the system you use.
The object of your writing is for you to say something for yourself using the ideas of the subject, for you to present ideas you have learned in your own way. The emphasis should be on working with other people’s ideas, rather than reproducing their words. The ideas and people that you refer to need to be made explicit by a system of referencing. This consists of a list of materials that you have used at the end of the piece of writing and references to this list at various points throughout the essay. The purpose of this is to supply the information needed to allow a user to find a source.
Therefore, at the end of your assignment you need a list of the materials you have used - a bibliography or a reference list.
There are many ways of writing a list of references - check with your department for specific information.
- The most common system is called the Harvard system. There is no definitive version of the Harvard system and most universities have their own. But the one used here - the American Psychological Association style - is well known and often used (American Psychological Association, 1983, 1994, 1999, 2001, 2010).
- Click here or see Gibaldi (2003) and Modern Languages Association (1998, 2009, 2016) for another way.
- Many scientists use a numerical system, often called the Vancouver style or BS 1629. Click here or see International Committee of Medical Journal Editors (1991),, US National Library of Medicine or Citing Medicine: The NLM Style Guide for Authors, Editors, and Publishers (2nd edition) for more information.
- Another common system is that defined in the Chicago Manual of Style. In fact the Chicago Manual of Style presents two basic systems: (1) a numerical system and (2) an author-date system. Choosing between the two depends on your subject and institution. See here or University of Chicago Press (2010) or Chicago Manual of Style.
A good, but idiocyncratic, overview can be found in Pears & Shields (2008).
ReferencesAbercrombie, D. (1968). Paralanguage. British Journal of Disorders ofCommunication, 3, 55-59.Barr, P., Clegg, J. & Wallace, C. (1981). Advanced reading skills. London: Longman.Chomsky, N. (1973). Linguistic theory. In J. W. Oller & J. C. Richards (Eds.), Focus on the learner (pp. 29-35). Rowley, Massachusetts: Newbury House.Fromkin, V. & Rodman, R. (1983). An introduction to language. London: Holt-Saunders.Guiora, A. Z., Paluszny, M., Beit-Hallahmi, B., Catford, J. C., Cooley, R. E. & Dull, C. Y. (1975). Language and person: Studies in language behaviour. Language Learning, 25, 43-61.GVU's 8th WWW user survey. (n.d.). Retrieved from http://www.cc.gatech.edu/gvu/usersurveys/survey1997-10/Kinsella, V. (Ed.). (1978). Language teaching and linguistics: Surveys. Cambridge: Cambridge University Press.Lipinsky, E. & Bender, R. (1980). Critical voices on the economy. Survey, 25, 38-42.Oller, J. W. & Richards, J. C. (Eds.). (1973). Focus on the learner. Rowley, Massachusetts: Newbury House.Longman dictionary of contemporary English. (1978). London: Longman.Smith, F. (1978). Reading. Cambridge: Cambridge University Press.Stern, H. H. & Weinrib, A. (1978). Foreign languages for younger children: Trends and assessment. In V. Kinsella (Ed.), Language teaching and linguistics: Surveys (pp. 152-172). Cambridge: Cambridge University Press.
Use heading: References.
Page numbers should be included for all articles in journals and in collections.
Use italics (or underlining in handwriting) for titles of books, periodicals, newspapers etc.
Use alphabetical order. Alphabetise works with no author by the first significant word in the title.
All co-authors should be listed.
Indent second etc. lines
Use (n.d.) if no date is given.
If the author of a document is not given, begin the reference with the title of the document.
a. One author:Smith, F. (1978). Reading. Cambridge: Cambridge University Press.
b. Two authors:Fromkin, V. & Rodman, R. (1983). An introduction to language. London: Holt-Saunders.
c. More than two authors:Barr, P., Clegg, J. & Wallace, C. (1981). Advanced reading skills. London: Longman.
d. Edited collections:Kinsella, V. (Ed.). (1978). Language teaching and linguistics: Surveys. Cambridge: Cambridge University Press.Oller, J. W. & Richards, J. C. (Eds.). (1973). Focus on the learner. Rowley, Massachusetts: Newbury House.
e. Book, corporate author:British Council Teaching Information Centre. (1978). Pre-sessional courses for overseas students. London: British Council.
f. Book, no author, or editor:Longman dictionary of contemporary English. (1978). London: Longman.The Times atlas of the world (5th ed.). (1975). New York: New York Times.
g. Book, third edition:Fromkin, V. & Rodman, R. (1983). An introduction to language (3rd ed.). London: Holt-Saunders.
h. Book, revised edition:Cohen, J. (1977). Statistical power analysis for the behavioural sciences (rev. ed.). New York: Plenum Press.
i. Non-English book:Piaget, J. & Inhelder, B. (1951). La genése de l’idée de hasard chez l’enfant [The origin of the idea of danger in the child]. Paris: Presses Universitaires de France.
j. English translation of a book:Luria, A. R. (1969). The mind of a mnemonist (L. Solotaroff, Trans.). New York: Avon Books. (Original work published 1965)
k. Books or articles, two or more by the same author in the same year:Lyons, J. (1981a). Language and linguistics. Cambridge: Cambridge University Press.Lyons, J. (1981b). Language, meaning and context. London: Fontana.
3. Periodical articles
a. One author:Abercrombie, D. (1968). Paralanguage. British Journal of Disorders ofCommunication, 3, 55-59.
b. Two authors:Lipinsky, E. & Bender, R. (1980). Critical voices on the economy. Survey, 25, 38-42.
c. More than two authors:Guiora, A. Z., Paluszny, M., Beit-Hallahmi, B., Catford, J. C., Cooley, R. E. & Dull, C. Y. (1975). Language and person: Studies in language behaviour. Language Learning, 25, 43-61.
d. Review of a book:Carmody, T. P. (1982). A new look at medicine from a social perspective [Review of the book Social contexts of health, illness and patient care, by E. G. Mishler, L. R. Amarasingham, S. D. Osherson, S. T. Hauser, N. E. Waxler & R. Liem]. Contemporary Psychology, 27, 208-209.
e. Review of a book, no title:Maley, A. (1994). [Review of the book Critical language awareness, by N. Fairclough]. Applied Linguistics, 15, 348-350.
f. Magazine article:Gardner, H. (1981, December). Do babies sing a universal song? Psychology Today, 70-76.
g. Newspaper article:James, R. (1991, December 15). Obesity affects economic social status. The Guardian, p. 18
h. Newspaper/Magazine article, no author:Acid attack ‘scarred girl for life’. (1986, October 21). The Guardian, p. 4.(In the essay use a short form of the title for citation: ("Acid Attack." 1986))
i. Newspaper article, letter to the editor:Hain, P. (1986, October 21). The police protection that women want [Letter to the editor]. The Guardian, p. 4.
j. Journal article, in press:
Johns, A. M. (in press) Written argumentation for real audiences. TESOL Quarterly.
k. An on-line journal article:
Jacobson, J. W., Mulick, J. A. Schwartz, A. A. (1995). A history of facilitated communication: Science, pseudoscience, and antiscience: Science working group on facilitated communication. American Psychologist, 50, 750-765. Retrieved from http://www.apa.org/journals/jacobson.html
l. Journal article, with DOI:Gillett, A. J. & Hammond, A. C. (2009). Mapping the maze of assessment: An investigation into practice. Active Learning in Higher Education, 10, 120-137. https://doi.org/10.1177/1469787409104786
4. Selections from edited collections
a. One author:Chomsky, N. (1973). Linguistic theory. In J. W. Oller & J. C. Richards (Eds.), Focus on the learner (pp. 29-35). Rowley, Massachusetts: Newbury House.
b. Two authors:Stern, H. H. & Weinrib, A. (1978). Foreign languages for younger children: Trends and assessment. In V. Kinsella (Ed.), Language teaching and linguistics: Surveys (pp. 152-172). Cambridge: Cambridge University Press.
c. One author, second edition:Wadeson, H. (2001). An eclectic approach to art therapy. In J. A. Rubin (Ed.), Approaches to art therapy: Theory and technique (2nd ed., pp. 306-318). New York, NY: Brunner-Routledge.
5. CD ROMs etc
a. Newspaper or magazine on CD-ROM:Gardner, H. (1981, December). Do babies sing a universal song? Psychology Today [CD-ROM], pp. 70-76.
b. Abstract on CD-ROM:Meyer, A. S. & Bock, K. (1992). The tip-of-the-tongue phenomenon: Blocking or partial activation? [CD-ROM]. Memory Cognition, 20, 715-726. Abstract from: SilverPlatter File: PsycLIT Item: 80-16351
c. Article from CD-ROM Encyclopedia:Crime. (1996). In Microsoft Encarta 1996 Encyclopedia [CD-ROM]. Redmond, WA: Microsoft Corporation.
d. Dictionary on CD-ROM:Oxford English dictionary computer file: On compact disc (2nd ed.) [CD-ROM]. (1992). Oxford: Oxford University Press.
6. Documents obtained from the Internet
All references begin with the same information that would be provided for a printed source (or as much of that information as possible). The WWW information is then placed at the end of the reference in the same way as publishing information is given for books. It is not necessary to give the date of retrieval unless the document on the Web may change in content - e.g. a wiki - move, or be removed from a site altogether.
The object of this is the same as all referencing - to supply the information needed to allow a user to find a source. If you do not know the author or the date and it does not have a clear title, think carefully before using it. See Evaluating Sources.
a. A journal article:Jacobson, J. W., Mulick, J. A. Schwartz, A. A. (1995). A history of facilitated communication: Science, pseudoscience, and antiscience: Science working group on facilitated communication. American Psychologist, 50, 750-765. Retrieved from http://www.apa.org/journals/jacobson.html
b. Journal article, with DOI:Gillett, A. J. & Hammond, A. C. (2009). Mapping the maze of assessment: An investigation into practice. Active Learning in Higher Education, 10, 120-137. doi: 10.1177/1469787409104786
c. A newspaper article:Sleek, S. (1996, January). Psychologists build a culture of peace. The New York Times, pp. 1, 33 Retrieved from http://www.nytimes.com
d. WWW Document:Li, X. & Crane, N. (1996, May 20). Bibliographic formats for citing electronic information. Retrieved from http://www.uvm.edu/~xli/reference/estyles.html
e. WWW Document - corporate author:World Wide Web Consortium (W3C). (1995, May 15). About the World Wide Web. Retrieved from http://www.w3.org/hypertext/WWW/
f. WWW Document - corporate author:American Psychological Association (1996). How to cite information from the world wide web. Retrieved from http://www.apa.org/journals/webref.html
g. WWW Document - no author:A field guide to sources on, about and on the Internet: Citation formats. (1995, Dec 18). Retrieved from http://www.cc.emory.edu/WHSCL/citation.formats.html
h. WWW Document - no author, no date:WWW user survey. (n.d.). Retrieved from http://www.wast.ac.uk/usersurveys/survey2000-10/
i. An abstract:Rosenthal, R. (1995). State of New Jersey v. Margaret Kelly Michaels: An overview [Abstract]. Psychology, Public Policy, and Law, 1, 247–271. Retrieved from http://www.apa.org/journals/ab1.html
j. Wikipedia Document - no author, no date, source material may change over time:Psychology. (n.d.). In Wikipedia. Retrieved October 14, 2009, from http://en.wikipedia.org/wiki/Psychology
k. Entry in online reference work, no author, editor or date:Heuristic (n.d.) In Merriam-Webster's online dictionary (11th ed.). Retrieved from http://www.m-w.com/dictionary/heuristic
l. Page from a website:Gillett, A. (2017). Academic writing: Writing a list of references. Retrieved from http://www.uefap.net/writing/writing-references/writing-references-introduction
m. Blog post:Gillett, A. (2015, February 23). EAP and student motivation [Blog post]. Retrieved from http://www.uefap.net/blog/?p=176
a. Government report:National Institute of Mental Health. (1982). Television and behaviour: Ten years of scientific progress and implications for the eighties (DHHS Publication No. ADM82-1195). Washington DC: US Government Printing Office.
b. Publication with no date given:Malachi, Z. (Ed.). (n.d.) Proceedings of the International Conference on Literary and Linguistic Copmputing. Tel Aviv: Faculty of Humanities, Tel Aviv University.
c. Unpublished dissertation or thesis:Devins, G. M. (1981). Helplessness, depression, and mood in end-stage renal disease. Unpublished doctoral dissertation, McGill University, Montreal.
d. Unpublished conference paper:Howarth, P. (1995, March). Phraseological standards in EAP. Paper presented at the meeting of the British Association of Lecturers in English for Academic Purposes, Nottingham.
e. Film or videotape:Maas, J. B. (Producer), and Gluck, D. H. (Director). (1979). Deeper into hypnosis [Film]. Englewood Cliffs, NJ: Prentice Hall.
Both Reference Lists and Bibliographies are placed at the end of your essay, assignment or thesis (unless your lecturer has specified differently, which may be the case for theses). Citations (references) are then arranged alphabetically by author or responsible organisation, or where no author is given, by title. (If the first word is a definite/indefinite article it should be ignored, e.g. The Story of Art should be filed alphabetically under Story). Citations by the same author are then arranged chronologically, with the most recent first.
It is important you consult with your lecturer or Course Notes to determine whether a Reference List or Bibliography is required.
Reference List (Example)
About Jenny Holzer 2011, dvd, Microcinema International, San Francisco, California.
Art + soul : a journey into the world of aboriginal art2010, television program, Australian Broadcasting Corporation, Sydney, 4 October.
Art Farmer 1978, Art, sound recording, Cadet Records, Chicago, Ill.
Chains = Cantene/Titanus 2011, motion picture, British Film Institute, London.
Colli, MG 2009, Bilbao_6 Guggenheim Museum Bilbao, photograph, viewed 4 January 2012, <http://www.flickr.com/photos/52355315@N08/5757476385/>.
Di Trocchio, P 2011, Manstyle : men + fashion, exhibition catalogue, 11 March-27 November, National Gallery of Victoria, Melbourne, Vic.
Eales, S (ed.) 2003, The Jacaranda atlas, 3rd edn, John Wiley & Sons, Brisbane.
Fujimoto, Tetsuo 1998, Work 98-1, Fibre art : Hemp cloth, polyester threads, Pellon backing and natural plant dyes Exhibited at: Textural Space exhibition, Surrey Institute of Art & Design, 27 Apr - 23 Jun 2001.
Google Earth 6.0. 2008. Hylands House and estates 51°42'39.17"N, 0°26'11.30"W, elevation 60M. 3D Buildings data layer, viewed 31 August 2011, <http://www.google.com/earth/index.html >.
Gorman, P 2001, The look: adventures in pop & rock fashion, Sanctuary Publishing Ltd, London.
Gough, P 2017, What makes art good or bad?, video recording, Youtube, viewed 17 July 2017,
Le Corbusier, c. 1950-1954, Notre-Dame du Haut, exterior, Ronchamp, France, viewed 12 January 2012, Oxford Art Online database.
Liebovitz, A 2002, Dancers: photographs by Annie Liebovitz, Smithsonian Institution Press, Washington.
Melbourne Water 2012, Weekly water report 5 January 2012: Chart view Daily residential water use in Melbourne, Melbourne Water, Victoria, viewed 12 January 2012, <http://www.melbournewater.com.au/content/water_storages/report>.
Mojang 2009, Minecraft, video game, Xbox 360, Mojang, Sweden.
Nefertari with Isis, n.d. photograph, viewed 4 January 2012, <http://en.wikipedia.org/wiki/File:Ankh_isis_nefertari.jpg>.
Sallowsky, M 2006, RMIT buildings - Brunswick campus, digital image, RMIT University, Melbourne, viewed 12 January 2012, <http://www.rmit.edu.au/browse;ID=218ujxd8tspl1>.
Turner, JMW 1812, Snow storm: Hannibal and army crossing the alps, Oil on canvas, 145×2360 mm, Turner Collection, Tate Gallery, Britain.
Ubisoft Entertainment 2012, Assassins creed III, computer program, Ubisoft Australia.